DOHSBase

Data Export to Stoffenmanager® — No Manual Data Entry

Export substance data in 3 steps from DOHSBase Online to Stoffenmanager®

Looking for the Stoffenmanager login? Go directly to stoffenmanager.nl to log in. DOHSBase and Stoffenmanager work together — read on to see how the integration saves time and keeps your risk assessments current.

Key Summary: Stoffenmanager and DOHSBase are built to do different things well. Stoffenmanager gives you the risk-assessment framework — inhalation and dermal exposure modelling, workplace instruction cards, and a register you can populate with your organisation’s own substances. DOHSBase gives you the authoritative, continuously-updated substance data that feeds into that framework: 325,000+ substances with validated GHS classifications, exposure limit values (with kick-off values where formal limits are missing), REACH DNELs, and physical-chemical properties, all reviewed by registered occupational hygienists. The integration means you can pull any substance from DOHSBase directly into your Stoffenmanager register without manual re-typing. DOHSBase built the export feature in collaboration with Cosanta — the creators of Stoffenmanager — so the two tools have been designed to complement each other, not compete.

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Complementary roles: Stoffenmanager and DOHSBase

Stoffenmanager is a risk-assessment tool used across Europe for chemical risk management. It handles:

  • Hazardous substance register management
  • Risk prioritization for inhalation and skin exposure
  • Quantitative exposure assessments
  • Workplace instruction card generation
  • Customer-uploaded custom substance records

DOHSBase Online is a specialist substance database for occupational hygiene professionals. It handles:

  • 325,000+ substances with expert-validated data
  • 15,000+ occupational exposure limit values, hierarchically ranked from Dutch, EU, and international sources
  • 100,000+ kick-off values for substances lacking formal OELs (peer-reviewed methodology, accepted by the Dutch Labour Inspectorate since 2012)
  • REACH DNELs, measurement methods, and GHS/CLP hazard classifications

In practice, the two tools are used at different moments in the same workflow. Stoffenmanager is the framework your safety team uses to run risk assessments; DOHSBase is the database your occupational hygienist reaches for when they need a validated limit value, a kick-off value for a substance without a formal OEL, or a cross-border classification. The data export means a hygienist can find the right substance in DOHSBase and hand it over to the risk assessment in Stoffenmanager without any manual retyping.

Consultancy firms often use both: DOHSBase to research substances for their clients, and Stoffenmanager to deliver the risk assessment that the client will see and use. The integration closes the handoff between those two steps.

How the Export Works

The data export process is designed to be straightforward and requires no technical expertise. Here is how it works, step by step:

  1. Search for your substance in DOHSBase Online. Use the substance name, CAS number, or synonym to locate the chemical you need.
  2. Review the substance record. Verify that the data – including limit values, hazard classifications, and physical-chemical properties – is correct for your application.
  3. Click the export button. On the substance detail page, select the Stoffenmanager export option. DOHSBase formats the data into the structure that Stoffenmanager expects.
  4. Import into Stoffenmanager. The exported data file is ready for direct import into your Stoffenmanager account. The substance appears in your register with all fields populated.
  5. Proceed with your risk assessment. With the substance data in place, you can immediately begin prioritization, exposure estimation, or workplace instruction card generation within Stoffenmanager.

The entire process takes a fraction of the time that manual data entry would require. For organizations managing dozens or hundreds of substances, the cumulative time savings are substantial.

What Data Gets Exported

The export transfers a comprehensive set of substance data from DOHSBase into Stoffenmanager, including:

  • Substance name and synonyms – ensuring the substance is identifiable regardless of naming conventions used in your organization
  • CAS number and EC number – the internationally recognized identifiers that eliminate ambiguity
  • GHS/CLP hazard classification – all relevant H-statements and hazard categories, which Stoffenmanager uses for risk prioritization and banding
  • Occupational exposure limit values – the applicable OEL according to the DOHSBase hierarchy, including kick-off values where formal limits are unavailable
  • Physical-chemical properties – vapor pressure, boiling point, and other parameters relevant to exposure modeling

All of this data is transferred exactly as it appears in DOHSBase, with no manual re-entry and no risk of transcription errors.

Time Savings Compared to Manual Entry

Consider a typical scenario: a safety professional needs to register 50 new substances in Stoffenmanager for a facility assessment. Manual entry requires looking up each substance in multiple sources, cross-referencing CAS numbers, copying hazard statements, finding the correct limit value, and typing everything into the Stoffenmanager interface. This process can easily take 15 to 30 minutes per substance – adding up to one or two full working days for the entire set.

With the DOHSBase data export, the same task is completed in a matter of minutes. The data is not only entered faster but is also more reliable, since it comes from a single, expert-validated source rather than being pieced together from multiple documents and websites.

Key Benefits of Data Export

Accuracy you can defend

Every substance name, CAS number, and limit value is transferred exactly as it appears in DOHSBase — no manual retyping, no transcription errors, no risk of a typo propagating through your risk assessment. When an inspector asks where a specific limit value came from, you can trace it directly back to the DOHSBase hierarchy.

Up-to-Date Information

The world of occupational hygiene never stands still. With Data Export, you always have the latest scientific insights and legal requirements at your disposal. As soon as new limit values or classifications are published, they are available for export – no waiting time, no outdated information. DOHSBase databases are updated at least twice a year, so your Stoffenmanager register stays current.

Expert-Validated Data

All data in DOHSBase is reviewed and validated by experienced occupational hygienists, ensuring the highest level of reliability for your risk assessments. This validation step is what sets DOHSBase apart from raw regulatory data feeds: every value has been checked for consistency and placed within the correct hierarchical context.

Integration with the Stoffenmanager Workflow

The data export is not just a convenience feature – it enhances the quality of your entire Stoffenmanager workflow. When substance data is accurate and complete from the start, every subsequent step benefits:

  • Risk prioritization becomes more reliable because it is based on correct hazard classifications and limit values
  • Quantitative exposure estimates are more meaningful when the underlying physical-chemical properties and OELs are validated
  • Workplace instruction cards contain accurate hazard information, improving worker awareness and compliance
  • Audit trails are strengthened because the data source is documented and traceable back to DOHSBase

For organizations that use Stoffenmanager as their primary chemical risk management tool, the DOHSBase data export closes the gap between data collection and risk assessment, creating a seamless workflow from substance identification to control measure implementation.